Faculty Development Funds Policy
Approved: 12.07.05
Revised: 02.10.10
Revised: 10.03.11
UPDATED 08.04.17
The Faculty Development Funds Policy integrates support for professional development and class activities and supplies. The goal is to support faculty in their development and teaching.
Tenured Faculty
Each tenured faculty member has on a competitive basis, and depending on the Department's discretionary accounts, up to a maximum of $1,600 per fiscal year.
A maximum of $600 of these funds may be used for travel expenses related to class field trips or to provide materials to students in support of class related activities. The $600 may also be used for travel expenses related to presenting or refereeing a paper, organizing a workshop or conference, or participating on a conference panel that advances the faculty member's professional development goals within the department and college. Reimbursement is available upon request with submittal of appropriate forms, receipts and reports as specified within this document.
The remaining $1,000 is available based on the Development Fund Priorities described in this document. Funds may be used for travel expenses related to presenting or refereeing a paper, organizing a workshop or conference, or participating on a conference panel that advances the faculty member's professional development goals within the department and college.
Newly Tenured Faculty
Each newly tenured faculty member is allocated $2,600 per fiscal year for two years following receipt of tenure. The money is available with submittal of the appropriate forms, receipts and reports as specified within this document.
A maximum of $600 of funds may be used for travel expenses related to class field trips or to provide materials to students in support of class related activities.
All $2,600 ($2,000 + $600) may be used for presenting or refereeing a paper, organizing a workshop or conference, participating on a conference panel, attending a conference or workshop or other purposes agreed to be the Department Head that advance the faculty member's professional development goals within the department and college.
Probationary Faculty
Each probationary faculty member is allocated $4,100 per fiscal year. The money is available with submittal of the appropriate forms, receipts and reports as specified within this document.
A maximum of $600 of funds may be used for travel expenses related to class field trips or to provide materials to students in support of class related activities. These funds are allocated on a case-by-case basis.
All $4,100 ($3,500 + $600) may be used for presenting or refereeing a paper, organizing a workshop or conference, participating on a conference panel, attending a conference or workshop or other purposes agreed to be the Department Head that advance the faculty member's professional development goals within the department and college.
Full-Time Lecturers
Each full-time lecturer has available up to a maximum of $600 per fiscal year at the faculty member's request with submittal of the appropriate forms, receipts and reports as specified within this document. The money may be used for travel expenses related to class field trips, attending a conference or workshop that would enhance their teaching or to provide materials to students in support of class related activities. These funds are allocated on a case-by-case basis.
Funds are available to full-time lecturers on a competitive basis for travel and registration expenses related to presenting papers.
Part-Time Lecturers & FERPs
Each part-time lecturer and FERP has available up to a maximum of $300 per active quarter (up to $600) at the faculty member's request with submittal of the appropriate forms, receipts and reports as specified within this document. The money may be used for travel expenses related to class field trips, attending a conference or workshop that would enhance their teaching or to provide materials to students in support of class related activities. These funds are allocated on a case-by-case basis.
| Tenured | Newly Tenured | Probationary | FT Lecturers | PT Lecturers & FERPs | |
|---|---|---|---|---|---|
| Professional Development | $1,000 competitive per year | $2,000 allocated per year for two years after the granting of tenure | $3,500 allocated per year | competitive funds available | n/a |
| Course Travel & Materials Requests | $600/yr allocated on a case-by-case basis | $600/yr allocated on a case-by-case basis | $600/yr allocated on a case-by-case basis | $600/yr allocated on a case-by-case basis | $300/quarter (up to $600) allocated on a case-by-case basis |
| Annual Total | $1,600 | $2,600 | $4,100 | $600 | $300 |
Procedures
Departmental professional development funding is offered as a supplement to the CAED Professional Development Fund. All faculty are encouraged to apply for CAED funds as applicable.
Applicants receiving a CAED award will be eligible for reimbursement of the balance of their claim from the architecture department up to the maximum specified in this document. Applicants not receiving funding from the CAED Professional Development Fund are still eligible to apply for departmental funding up to the maximum specified herein.
Probationary faculty are allocated a base sum for professional development as described in this document. If they exhaust their allocation they may apply for the pool of development funds set aside for tenured faculty. Availability of these funds for probationary faculty is contingent on funds remaining after requests by tenured faculty have been allocated.
1) Development Fund Budget and Allocations
The development fund budget is established at the beginning of each fiscal year. The budget will be divided into three equal allocations consisting of summer/fall, winter, and spring quarters. Funds not expended in the summer/fall and winter allocation periods may be held over to spring quarter when faculty may submit additional travel requests up to their maximum allowable annual funding. Once a travel claim has received some funding from the department, it may not be resubmitted for additional funds. The department reserves the right to reallocate travel funds which originate from the department’s Operations and Expenses (O+E) budget as necessary to meet other departmental needs.
2) Development Fund Review Process
Funding requests are reviewed by the department during summer/fall, winter, and spring quarters. Faculty may submit one funding request per allocation period unless they have already received the maximum allowed.
3) Development Fund Priorities
If a request satisfies the criteria for funding and the submittal requirements outlined in this document, every effort will be made to fund the request up to the funding limits defined in this document given the availability of funds.
Priority for funding is given first to tenured and then to probationary faculty for the purposes of presenting or refereeing a paper, organizing a workshop or conference, or participating on a conference panel.
As a secondary funding priority under special circumstances and the availability of funds, any full-time faculty member may also be funded for activities not specified within this document if they are supported by their development goals or the educational goals of the department or college.
Travel Reimbursement Process
Travel reimbursements are made for conference registration, lodging, transportation, meals, and incidentals according to university policy. For information on current per diem rates, hotel tax waiver forms, car rental agreements, etc., visit the Cal Poly State Travel web page.
Faculty are required to inform the department of their intent to travel by preparing a Travel Pre-Authorization Form (Form 1A) and a Travel Expense Worksheet in advance of their trip. The Travel 1A, including all funding requested, must be submitted a minimum of five (5) days prior to the departure date. International travel requires additional forms and should be submitted a minimum of 90 to 180 days prior to departure date.
If you are submitting receipts for reimbursement, a Travel Claim Form (Form 262) must be submitted to the Department within ten (10) business days of your return along with your original, itemized receipts.
Please see the Faculty Travel Process for complete details and forms.
Materials Reimbursement Guidelines
Materials provided to students must be tangible products of some intrinsic value (clay, lumber, paints, paper, etc.). Perishable materials do not qualify. Funds may not be used for food, hardware, software, printer ink or for non-instructional or recreational purposes.
Original receipts accompanied by an itemized list of the materials, if not disclosed on the receipt, must be submitted to the department within 30 days of the purchase. Your reimbursement check will be sent to you via campus mail unless you specify otherwise.